A good freight quote request gets a better, faster and more accurate quote. The quality of a quote depends on the quality of the information you provide, so use this checklist to prepare your freight quote request and avoid delays or adjustments.
1. Pickup and delivery locations in your freight quote request
Provide the city, state and ZIP code of both locations, and note whether either is a residential address, a warehouse with a dock, or a location with access limits.
2. Commodity description
Describe what you are shipping in plain language. Include the number of pallets or pieces and the packaging type.
3. Weight and dimensions
Give the total weight and the dimensions of each pallet or piece. Measure rather than estimate; incorrect details are one of the most common reasons a quote changes later.
4. Dates and timing
Share your preferred pickup date, the delivery deadline and how flexible you are. Flexibility can open more options.
5. Special requirements
- Temperature range for perishable freight
- Liftgate or inside delivery
- Appointment requirements at either end
- Stackability or fragile handling
- Documentation your receiver requires
6. Contact information
Include a name and a phone number where the right person can be reached, especially for time-sensitive shipments.
Final checklist before you send it
Before you hit send, confirm you have everything. A complete request saves time for you and for the carrier, and it usually means fewer follow-up questions and fewer changes to the quote later:
- Pickup and delivery locations with ZIP codes
- Commodity, pallets or pieces
- Total weight and dimensions
- Pickup date and delivery deadline
- Special requirements
- Contact name and phone
Send your freight quote request
Have everything ready? Request a quote or read FTL vs LTL: how to choose to pick the right service first. If a term is unfamiliar, check our freight glossary. You can also verify any carrier on the FMCSA SAFER System before you tender freight.